Position Overview
The Accounts Payable Specialist is responsible for managing the day-to-day AP operations, ensuring accurate and timely processing of vendor invoices, payments, and related financial tasks. This role supports the Finance department in maintaining organized, compliant financial records, strong internal controls, and various reporting and administrative tasks to ensure smooth financial operations.
Position Title:Accounts Payable Specialist
Department: Finance
Location: Remote
Employment Status: Full-time
FLSA Status: Exempt
Effective Date: 2025
Company Overview
Perigon Wealth Management is a rapidly growing independent Registered Investment Advisor (RIA) based in San Francisco, CA. We manage approximately $9 billion in client assets as a fee-only fiduciary. In addition to our headquarters in San Francisco, we have offices nationwide including Hawaii, New York, New Jersey, Connecticut, Massachusetts, Delaware, Michigan, Georgia and Florida with plans for significant near-term growth and expansion into new markets.
Essential Duties and Responsibilities
The essential functions include, but are not limited to the following:
- Monitor the Accounts Payable inbox daily to review and process vendor and client invoices accurately and in a timely manner.
- Communicate with vendors and internal teams regarding payment status, invoice and payment discrepancies, and other AP-related inquiries.
- Reconcile vendor statements and resolve discrepancies promptly.
- Ensure invoices are accurately coded and submitted for approval according to company procedures.
- Collect and maintain updated vendor information and AP documentation in Bill.com.
- Assist with month-end close by preparing AP-related reports and schedules.
- Review corporate credit card transactions and employee reimbursement requests, follow up internally to complete missing information and ensure compliance with company policy.
- Assist the Billing Specialist by entering solicitor and advisor payments accurately and supporting other billing-related tasks as needed.
- Support audits, internal reviews, and ad hoc projects by preparing AP documentation, reports, and other assignments as required.
Minimum Qualifications (Knowledge, Skills, and Abilities)
- Associate’s or Bachelor’s in accounting/finance (preferred); 1–3 years in AP or general accounting; experience in high-volume environments
- Proficient in QuickBooks, or Oracle; experienced with AP tools like Bill.com or RAMP; strong Excel (pivot tables, VLOOKUP/XLOOKUP)
- Basic accounting principles; ability to resolve invoice/payment issues; familiarity with 1099s and sales tax (a plus)
- Highly organized, detail-oriented, strong communicator; able to work independently and cross-functionally
Physical Demands and Work Environment
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions. While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or fingers, handle or feel objects, tools, or controls. The employee is occasionally required to stand; walk; sit; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is usually low to moderate.
Note
This job description in no way states or implies that these are the only duties to be performed by the employee(s) of this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the employee(s) will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an at will relationship.
The company is an equal opportunity employer and complies with ADA regulations as applicable.
Know Your Rights Poster-
https://www.dol.gov/agencies/whd/posters/employee-polygraph-protection-act
The Employee Polygraph Protection Act (EPPA)-
https://www.dol.gov/agencies/whd/posters/employee-polygraph-protection-act
The Family and Medical Leave Act (FMLA) Poster –
https://www.dol.gov/agencies/whd/posters/fmla
